🎥 Click here for video alt-text.
An instructional video titled "Use the Multiple Submission Tool" by GO Smart. The video demonstrates how administrators can enable a feature that allows grant applicants to submit multiple responses to the same set of questions on a single page. It shows the process of navigating the Grant Editor, enabling "Multiple Submission" on a narrative page, selecting a limit (e.g., exactly 2 submissions), and updating the page settings. A warning modal appears during the process, clarifying that the feature may incur an additional fee.
💵 This feature costs $150 per cycle. Once this feature is enabled, you will receive an invoice that must be paid within 30 days. All grant admin in your agency will get an email when the tool is turned on. If you have already paid, you can ignore it!
🔧 How to Set Up Multiple Submissions
Go to the Grant Editor tab → Cycle Pages subtab.
Add a new Custom Narrative page to your application, or edit an existing one.
Add desired questions to the page.
Locate Multiple Submission beneath the Info/Instruction field.
Select Yes for Allow Applicants to Submit Multiple Answer Sets.
Click 'I Agree' to turn on the feature in the pop-up modal.
All admins will receive an email once the Multiple Submission tool is active. If you’ve already paid, feel free to ignore that message! Otherwise, keep an eye out for your invoice.
Check the box that says Show All Responses on PDF. If you don't check this, your reviewers will not be able to see the answers.
Under Number of Sets per Applicant, select submission limit type from the dropdown:
Range: Set minimum and maximum number of submissions.
Minimum: Set minimum required submissions.
Maximum: Set maximum allowed submissions.
Exactly: Set specific number of required submissions.
In the textbox(es) next to the submission limit type, type in the number for the submission limit(s).
In the Info/Instructional Text For Multiple Answer Sets, write any special directions in the text box. This can be added to or replace the pre-populated instruction text.
Click Update.
🎥 30-second video displaying an admin navigating to the Grant Editor → Cycle Pages tab and enabling the Multiple Submission tool. The video shows how to find the Multiple Submission settings and create info text.
📝 Note: Multiple Custom Narrative pages using this tool can be included in a single cycle or form.
💡 Tips:
You can save your "Multiple Submission" pages as Page Templates. This allows you to use them again in other grants without having to build them from scratch. For more information on templates, view this tutorial.
We suggest keeping our pre-written instructions. This text tells applicants how many entries they have finished and how many more they still need to complete.
🖥️ What the Applicant Sees
An applicant will:
Complete their first question set.
Click Save Work.
Applicants can then complete subsequent sets after the page refreshes.
Click Answer Set # links to view, edit, or delete saved responses.
Click Save and Next to go to the next application page. Applicants can continue the application at any time, but cannot submit it until all form requirements have been met.
🎥 40-second video showing the applicant experience of submitting a single submission. The video then shows how to click on a previous page submission and view or edit the response.
⚠️ Alerts:
Do not use the Preview Page button to test this feature. Previews cannot save data. View the page as a test applicant to verify full functionality.
Applicants will see a required question error after the page refreshes.
📝 Notes:
Applicants will see instructional text, "Save the page to add a new answer set." Applicants can click on any Answer Set to see, change, or delete that group of answers. These links, along with your directions, will stay at the top of the page.
Applicants can edit any page submissions until they submit their whole application.
🗂️ Export Multiple Submission Data
Go to the Reports tab.
Select Multiple Submission Report to pull responses into single cells for sorting.
Select Custom Report to view all data in one cell per question (best for viewing, not sorting).
💸 Bundle Savings:
You can save money by bundling this tool with other features like Page Templates. Check our pricing plan to see if your plan already includes this for free!
